HomeOUTLINE OF PROPERTY MANAGEMENT SERVICES
1.PROPERTY MANAGEMENT
2.FINANCIAL MANAGEMENT
3.GENERAL MANAGEMENT
4.FURTHER SERVICES
5.LETTING SERVICE
6.DESIGN SERVICE
1.PROPERTY MANAGEMENT
a) SITE
2.FINANCIAL MANAGEMENT
3.GENERAL MANAGEMENT
4.FURTHER SERVICES
1.PROPERTY MANAGEMENT
2.FINANCIAL MANAGEMENT
3.GENERAL MANAGEMENT
4.FURTHER SERVICES
5.LETTING SERVICE
6.DESIGN SERVICE
1.PROPERTY MANAGEMENT
a) SITE
- Compile a work schedule for Janitor/Caretaker and check progress.
- Work to be executed - gather estimates, appoint contractors, observe progress, ensure satisfactory completion, receive and pay invoices.
- Arrange trades people to do essential services not covered by maintenance contract and ensure that work is completed to a level of satisfaction.
- If required, engage the services of expert professional advisors by agreement with Board of Management and if authorised to do so, obtain competitive estimate and liaise with contractors carrying out these works.
- Communicate with parties regularly engaged such as locksmiths and alarm specialists, ground maintenance contractor and others to ensure the development is maintained to a high standard.
- Deal with violations of House Rules and Car Park regulations.
- E-mail Monthly Update of progress to Board of Management
- Issue three notices / letters requested by Management Committee throughout the year.
- Prepare Annual Newsletter and send to Owners with Annual Service Charge Invoice
- Regularly examine the cost of services and suggest on savings, which may be made.
- Attend to telephone queries and correspondence from owners, contractors and trades people.
- Organise the renewal of the Block Insurance Premium annually.
2.FINANCIAL MANAGEMENT
- Annual preparation of Service Charge Budgets
- Service Charge Accounting: invoice annually, collect and record all service charges payable by owners
- Issue regular reminders in the event of non-payment of service charges due and liaise with company Solicitors regarding collection of debt
- Provide a customised database to provide up-to-date information on the client’s Service Charge Accounts and provide information on request, of all members in arrears
- Provide periodical financial information [hard copies] to assist the Directors and Committee members on future projects decision making
- Liaise with client’s Auditors in relation to the Annual Accounts
- Send to all members the annual Audited Accounts for the AGM by post
- Approval and Payment of Creditors Invoices
- Payment of Wages / Dealing with PAYE and PRSI where applicable
- Dealing with Inspector of Taxes and Collector General where applicable
- Processing Insurance claims
3.GENERAL MANAGEMENT
- Meetings: attend annual meetings of the Board of Directors.
- Report on general daily issues and present financial statements.
- Attend the Management Company’s AGM and all EGM’s
4.FURTHER SERVICES
- Project Management on new works and renovation.
- Recruitment and Administration of Management Company employees such as cleaners if required.
- Offer 24 Hour 365 Day Emergency Service
- Providing Company Secretarial Service.
- EMERGENCY SERVICE This service is available 24 Hours 365 Days and includes· Emergencies relating to internal and external common areas and services:
- COMPANY SECRETARIAL SERVICE
· Respond to vandalism, Front Door damage, glass repairs
· Gate Control system faults
· Security risks
· Fire alarm system faults
· Water Leaks and Water Pump Faults
· Electrical Faults to lighting and essential services
· Lift failure [residents may contact Lift Company Directly]
· Storm damage, flooding
· Defects
· Prepare and circulate notices, audited accounts and minutes of Meeting
· Director’s Meetings
· Provide registered office address
· Keep Minute Book and the Company Seal
· Prepare and circulate notices and minutes of Meeting
· Maintain a register of Shareholders – Members
· Issue Share Certificates / Membership Certificates to new owners
5.LETTING SERVICE
Should you require this service we would:
· market your property for rent
· arrange and attend all viewings
· secure references from suitable Tenants
· collect the security deposit and first month’s rent
· draw up a lease agreement and furnish with House Rules
· transfer utilities
· undertake that a standing order is in place
· provide an inventory in the lease agreement
· retain a set of keys for the property
· ensure that final accounts are requested on tenant’s departure
6.DESIGN SERVICE
In today's market it is prudent to provide a high standard for your potential tenant. This will ensure quality tenants, high rents and increased capital appreciation. It is possible to transform your apartment within a couple of weeks. With a background in Architecture we provide this service should you require.
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